As creator or admin of a group in Power BI or in Office 365, you manage some aspects of your group in Power BI. Other aspects you manage in Office 365. 

Note: Groups are only available with Power BI Pro.

In Power BI you can:

  • Add or remove group members, including making a group member an admin.
  • Edit the group name.
  • Make it so group members can only read and not edit content in the group.
  • Delete the group.

In Office 365 you can:

  • Add or remove group members, including making a member an admin.
  • Edit the group name, image, description, and other settings.
  • See the group email address.
  • Delete the group.

Edit your group in Power BI

  1. In Power BI, switch to the group’s workspace, so the group name is in the top-left corner.  

  2. Select the ellipsis () next to your group name > Edit Group.

    NOTE: You only see Edit Group if you’re a group admin.

  3. Here you can add or remove members, rename, or delete the group. You can also set it so members can view the content in the group, but not edit it. In that case, only admins can edit the group's content.

  4. Select Save or Cancel.

Edit Power BI group properties in Office 365 

  1. In Power BI, switch to the group’s workspace, so the group name is in the top-left corner. 

  2. Select the ellipsis () next to your group name > Members.

    You may need to sign into your corporate account.

    This opens the Outlook for Office 365 view of your group.

  3. Tap the ellipsis () next to a member's name to make the member an admin, or delete the member from the group. 

Add an image and set other group properties in Office 365

  1. In the Outlook for Office 365 view of your group, select the group image to edit group properties.

  2. You can edit the name, description, and language, add an image, and set other properties here.

  3. Select Save or Discard.

Find the email address for your group

When you create an organizational content pack, you can give your whole organization access to it, or just specific people or groups. With the email address for the group, you can easily give all the members of your group access to your content pack. 

  1. In the Outlook for Office 365 view of your group, under Groups in the left navigation pane, right-click the group name > Copy email address.

  2. You see the email address has this format:

    yourgroupID@service.microsoft.com. 

  3. Now when you create an organizational content pack, select Specific groups and paste your group's email address in the box.

    When the group members go to Get Data > My organization, they'll find your content pack there.

See also