With email subscriptions, you have the option to include a full report as a PDF or PowerPoint attachment if the report is saved in a Premium capacity or Premium Per User (PPU) workspace. There are several updates coming to email subscriptions that use full report attachments that we want to make you aware of.
- Extending full report attachments to 50 pages – We’re increasing the maximum length of reports you can attach to email subscriptions from 20 pages to 50 pages. Whether you’re getting a PDF or PowerPoint copy of your report through an email subscription with a full report attachment, by selecting the export option in the Power BI service, or through the export Power BI report to file API, the maximum length of report will now be consistent at 50 pages in all cases.
- Full report attachments in the Premium Gen2 metrics app – Each time an email subscription sends with a full report attachment, it will be reported in the Premium Gen2 metrics app. Full report attachments for email subscriptions will be evaluated as background operations as described in Premium Gen2 capacity load evaluation.
- Deprecation of full report attachment in the original version of Power BI Premium – Come the first week of August 2022, email subscriptions with full report attachments will no longer be supported in workspaces backed by the original version of Power BI Premium, only in workspaces back by a Premium Gen2 capacity or a Premium Per User (PPU) license. To ensure you don’t experience any interruptions in your email subscriptions that include full report attachments, make sure your workspace is migrated from the original version of Power BI Premium to the modern Gen2 platform. You can learn more about transitioning to Premium Gen2 in Plan your transition to Power BI Premium Gen2.
Power BI Administrators will be able to track usage of email subscriptions that include full report attachments with updates coming to the audit and activity logs. All events in the audit or activity logs related to email subscriptions will include a property indicating if the subscription includes a full report attachment.
If you’re a Power BI capacity admin, you can expect to see full report attachments for email subscriptions reported in the Premium Gen2 metrics app starting the first week of August 2022. The operation is named Full Report Email Subscription and will show up under the Report tab in the Premium Gen2 metrics app. From here, capacity admins can see usage of full report attachments split by report.
Be sure to migrate to Premium Gen2 prior to the first week of August 2022 to avoid any disruptions in your email subscriptions that include full report attachments.