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New sharing experience coming soon!

Headshot of article author Sujata Narayana

What’s new?

Sharing reports in Power BI will be as easy and familiar as sharing in Office. At the end of this month, we’ll be introducing a new sharing capability in Power BI that will allow reports to be shared via links in addition to direct access sharing.

The feature will allow users to generate shareable links for:

  • People in your organization (excludes guest users)
  • People with existing access
  • Specific people

Shareable links for People in your organization and Specific people will always include at least read access. However, you can specify if you want the link to include or exclude the following permissions as well:

  • Reshare permissions (included by default) – allows recipients to share the report
  • Build permissions (excluded by default) – allows recipients to build content with the underlying data

Links for People with existing access do not grant any permissions to the report; therefore, they do not include read, reshare, nor build access to the report.

Additionally we’ve added a tenant admin setting so that you can disable or enable sharing links to People in your organization for:

  • The entire organization (default setting)
  • Specific security groups
  • Except specific security groups

This setting is already available today in the Admin portal. If you want to disable or customize this option ahead of time, you can find this option in the Admin portal by navigating to Tenant settings > Export and sharing settings > Allow shareable links to grant access to all People in your organization.

If this setting is disabled for a user with share permissions to a report, that user will only be able to share the report via link to Specific people or People with existing access:

For more information check out our Admin portal documentation.